Event Setup & Details

Event types supported

When creating an event, you select two things: the event category (what kind of event it is) and the attendance format (how people attend). These are separate choices.

Event categories available on Tikxz:

• Conference — multi-session events, keynotes, panels
• Workshop — hands-on learning, smaller groups
• Hackathon — competitive building event, typically 24–48 hours
• MUN (Model United Nations) — delegate registration with committee assignment
• Cultural — fests, performances, competitions
• Sports — tournaments, leagues, athletic events
• Seminar / Webinar — educational talks and sessions
• Networking — meetups, mixers, community gatherings
• Other — if none of the above fit, use this and describe clearly in the event details

Title, slug, and description

The event title is the first thing people read. Keep it specific and searchable. "TechFest 2025" is better than "Our Annual Event". The slug is auto-generated from your title when you first save the event — it looks like your-event-title-2025 and becomes the permanent URL for your event page.

The event description is your sales pitch. It is the primary content that converts a curious visitor into a registered attendee. Markdown formatting is fully supported.

A strong event description includes:

• What the event is — one clear sentence that a stranger can understand
• Who it is for — students, professionals, freshers, open to all?
• What is included — sessions, workshops, meals, merch, certificates?
• Notable speakers or activities — social proof sells tickets
• Schedule or agenda — even a rough one. People want to know what they're committing to.
• Contact information — where to ask questions

Banner and media specs

The event banner is the single highest-impact visual on your event page. It appears at the top of your event listing and as the social preview image when your link is shared on WhatsApp, Instagram, LinkedIn, and Twitter.

• Keep important text and logos away from the edges — the banner is cropped differently on mobile vs desktop
• High-contrast text on banner images is hard to read — put your event name in the title field, not burned into the image
• If you don't have a designer, Canva has free 1920×1080 event banner templates that work perfectly

Date, time, and venue

Set your event dates and times carefully. The platform handles timezone-aware display for attendees, but you need to enter the correct local time for your venue.

1. 1

   Set Start Date & Time — when your event begins

2. 2

   Set End Date & Time — when it ends. Multi-day events need the final end date.

3. 3

   Set Registration Deadline — defaults to event start time, but you can close registrations earlier

4. 4

   For in-person events: enter the complete venue address including building name, street, city, and PIN code

5. 5

   For online events: leave venue blank. Add the meeting link to the confirmation email template only.

Event status lifecycle

Events move through a defined lifecycle. Understanding each status tells you what attendees can and cannot do at each stage.

• Draft → Upcoming: useful for building hype and interest before registrations open
• Registration Open → Closed: you control this. Close it when you hit capacity or the deadline.
• Completed: mark this promptly after your event ends — it triggers the payout review process
• Cancelled: only do this as a last resort. It automatically refunds all paid registrations and cannot be undone.

Visibility and tags

Visibility controls who can find and see your event. Tags help with search and discovery within the Tikxz platform.

Tags: Add 3–5 relevant tags to help your event appear in category-based searches. Examples:

• Use the event category as a tag (e.g., hackathon, mun, workshop)
• Add location-based tags (delhi, mumbai, online)
• Add topic tags (technology, finance, sustainability)
• Add audience tags (students, professionals, open-to-all)